A networked information management system and architecture for managing files and documents pertaining to oil and gas wells and properties. On request by an authenticated user, a client workstation displays geographical information system (GIS) layers, via a web collaboration portal, for a region of the earth at which wells or properties may be located. The wells or properties within the displayed region enable links to documents or files associated with those wells and properties, and by way of which the system user can access the documents and files. Both structured and unstructured data elements can be accessed by the system. A collaboration portal allows for standardized access to the data, and also for simultaneous or collaborative access to the data. Workflow management capability is also implemented.