According to one embodiment, even when the information media controlling apparatus which requests replication registration of electronic data and the information media controlling apparatus which acquires a child management file generated by replication registration are separate apparatuses, the information management server apparatus registers a child management ID of electronic data and a post office box ID of the acquisition destination of a child management file, in the post office box management table based on replication registration request information received from one information media controlling apparatus, and has the other information media controlling apparatus which is the acquisition destination acquire the child management file based on the post office box management table.