The present invention relates to managing and scheduling videoconferences. It introduces a novel mechanism for scheduling a virtual resource connected to an individual or a group of individuals. The virtual resource is associated to one or more conference systems in a conference management system, and an entity representing the virtual re-source is displayed in a conventional resource planning application (e.g. Microsoft Outlook) allowing a user to investigate if the virtual resource, i.e. at least one of the conference systems, is free or busy. The user is then able to schedule a conference with the resource by a familiar scheduling interface, and without having to know with which alternative conference systems the individual or group of individuals connected to the virtual resource is associated.