The system and method of the present invention allows a Chair to a meeting to pre-define an agenda in the meeting invitation and to send the meeting invitation to the Invitees/Attendees. The Invitees/Attendees receive the meeting notice to determine whether they can attend the meeting during the time/date specified. In the event that the Invitees/Attendees can only attend a portion of the meeting, the Invitees/Attendees are given an option to request reordering of agenda items. After receiving enough receipts, the Meeting Chair can decide to reorder the agenda items and send an update to Invitees/Attendees prior to the meeting or not to reorder and the original agenda stands.