In a document such as a patient chart that contains several types of information, a tag is applied to each type of collected information to identify the content or type of data. The information is also associated with at least one particular individual, event or other association member. The information is stored in a manner such that each type of information collected is associated with one of the assigned tags and an association member. Each user has an access code associated with at least some of the defined tags. When a user seeks to retrieve collected information, access is permitted to only that information having tags associated with the access code assigned to that user. The tags are preferably created by storing the information in XML format. A standard may be applied to information collected to determine whether the collected information corresponds to the standard.