An intelligent furnishing system. The furnishing system includes an electronic device, a server, and a workstation. The workstation includes a short-range communication circuit, a user interface including a light source, and an electronic processor. The electronic processor is configured to receive a reservation including a reservation start time, increase a communication range of the short-range communication circuit when the reservation start time is a predetermined period of time from a current time, and receive a proximity signal from the electronic device. The electronic processor is also configured to illuminate the light source in a first color, receive a check-in signal when the proximity signal is received, change the light source from the first color to a second color, receive a check-out signal when the check-in signal is received, and change the light source from the second color to a third color when the check-out signal is received.